Mastering documents for international shipping is crucial for smooth global deliveries. This blog covers essential paperwork: commercial invoices, CUSMA certification, and brokerage documentation. Learn about packing lists, export licenses, and proper labeling.
3 Must-have Documents for International Shipping
Navigating the complexities of international shipping can feel like a maze, but it doesn’t have to be! Whether you’re a professional or just dipping your toes into the global market, having the right documents for international shipping in hand is your key to smooth sailing.
Imagine avoiding those pesky delays and fines, and instead, watching your shipments glide through customs with ease. Sounds great, right? Let’s dive into the essential documents for international shipping you need for hassle-free international shipping, along with some insider tips to make the process even smoother. Ready to streamline your shipping game? Let’s get started!
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Essential Documents for International Shipping
When you factor in duties, taxes, and brokerage fees, the international shipping process can be daunting, but with the right documents, and experts, it can be smooth and easy. Here are 3 key documents for international shipping you need to have in order, along with some helpful tips:
1. Commercial Invoice
The commercial invoice acts as a detailed bill of sale for your international shipment. You’ll need to create 3 copies of this document and attach them to your package. Thankfully, FlagShip customers can use our online shipping system to generate custom commercial invoices quickly and easily.
Tip: Be as precise and detailed as possible when describing your product. This will help avoid delays at customs. For example, instead of simply saying “scarf sample,” use a description like “sample of 70 cm x 25 cm scarf (100% polyester).”
2. Certificate of Origin (CO)
A Certificate of Origin (CO) is a crucial document for international shipping that certifies the country where the goods were manufactured or produced. Many countries require CO, especially for high-value imports. It is used to determine eligibility for preferential tariff treatment under various trade agreements or to assess applicable duties and taxes.
Key Points:
- The format of the CO can vary depending on the destination country and the specific trade agreements.
- Some countries accept self-certified COs, while others require certification by an authorized body, such as a chamber of commerce.
- For shipments to countries with specific trade agreements (e.g., CUSMA for North America), a specialized version of the CO may be necessary.
Note: For shipments under the CUSMA agreement, a specific form is required, and it must be included with the shipment. If you have a UPS account, we can assist in adding the CUSMA documentation to your account for importing.
3. Brokerage
Customs brokers are experts in the regulations and security requirements for clearing shipments through customs. Using a broker is essential to minimize the risk of penalties and keep your goods moving smoothly. Our online shipping system offers flexibility, allowing you to choose your own customs broker or use the one provided by the carrier.
Tip: If you want the carrier’s broker to handle clearance, simply leave the broker field blank.
Tip: Brokerage fees are already included for air shipments. Contact us for more details.
Remember: Choosing a reliable courier service that understands the intricacies of documents for international shipping is crucial. They can help you save time and money while ensuring a smooth process.
Additional Tips for a Successful International Shipment
Beyond the core documents for international shipping, consider these additional tips:
- Packing List: Although not always required by customs, a packing list can be invaluable for tracking the contents of your shipment. It provides a detailed inventory of items included in the package.
- Export License (if necessary): Certain goods may require an export license. Familiarize yourself with export regulations and obtain the necessary permits if applicable.
- Import Permits: Some countries have specific import restrictions or require permits for certain goods. Research the import requirements of your destination country beforehand.
- Shipping Labels and Addresses: Ensure correct and complete shipping labels and addresses for both the sender and recipient. Include contact information for easy communication.
- Insurance: Protect your shipment against potential losses or damages by purchasing adequate shipping insurance.
- Hazardous Materials (Hazmat): If your shipment contains hazardous materials, adhere to strict regulations and provide the necessary documentation.
Leveraging FlagShip for Your International Shipping Needs
FlagShip offers a range of services to simplify international shipping and help you manage your documents for international shipping:
- Online Shipping System: Generate commercial invoices, book shipments, and access shipping rates with ease.
- Leveraging FlagShip for Your International Shipping Needs
- Courier Discounts: Benefit from discounted and flat rates on international shipping services from major carriers like Purolator, UPS, FedEx, and DHL.
- Customer Support: Our dedicated team is available to assist you with any questions or concerns about documents for international shipping.
By following these guidelines and utilizing FlagShip’s services, you can streamline your documents for international shipping process and increase your chances of a successful delivery.
We have developed a suite of shipping guides to help you ship quickly and easily around the world. Where would you like to ship?
Shipping from Canada to the United States
Shipping from Canada to the U.K.
Shipping from Canada to Australia
RELATED BLOGS:
COMMERCIAL INVOICE: WHAT YOU NEED TO KNOW FOR SHIPMENTS OUTSIDE OF CANADA
TIPS TO MAKE YOUR CROSS-BORDER SHIPPING CHEAPER AND EASIER!
CHEAP SHIPPING FROM CANADA FOR SMALL BUSINESSES
CHEAP INTERNATIONAL SHIPPING CANADA
ITEMS YOU ARE NOT ALLOWED TO SHIP INTO THE USA FROM CANADA
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